Questions about eKYROS, answered.

eKYROS is client management and EMR software built for pregnancy centers and medical clinics. It handles client records and charting, scheduling, mobile intake, ultrasound reporting, and the affiliate reports Care Net asks for. Every plan includes PlusLink, so helplines can book appointments into your Scheduler. eKYROS has served pregnancy centers since 1999.

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eKYROS is designed to help your center meet its HIPAA requirements. It includes HIPAA-related technical safeguards, such as encryption, unique user IDs, and audit controls, that help customers meet certain HIPAA security requirements. Each center decides whether HIPAA applies to it and whether it meets the requirements. Bring your questions about your center's policies to a demo, and our team will walk through how eKYROS fits them.

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Yes. FundEasy acquired eKYROS, and one company now supports both products. eKYROS runs your client work, and FundEasy runs your fundraising: banquets, walks, baby bottle campaigns, and online giving. Centers using both can import FundEasy registrations and gifts into eKYROS donor records.

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eKYROS has three plans, sized only by how many client and donor names you store: Starter is $900 a year or $90 a month for up to 2,500 names, Pro is $1,199 a year or $120 a month for up to 10,000, and Unlimited is $2,399 a year or $240 a month for more than 10,000. Every plan includes every feature, unlimited locations, unlimited data, and PlusLink. Texting is optional and billed separately by Text Request or Rectangle Health. Plans are a one-year term, paid annually or monthly. You don't pay per user; each center can have up to 250 user accounts.

eKYROS pricing

Texting in eKYROS runs through an account you set up with Text Request or Rectangle Health. Once it's connected, eKYROS sends three kinds of notification texts: appointment reminders, mobile form requests, and alerts when a new message is waiting in the client portal. None of these have an email version, so without a texting account eKYROS doesn't send reminders or portal alerts. eKYROS doesn't bill for texting. Your texting vendor invoices you directly, so ask them for current rates. Clients can still complete intake and consent forms on an iPad at your center or on their own phone with a QR code.

Text messaging

Yes, there's a one-time data migration fee, which we quote on your demo based on the system you're coming from. The fee covers bringing your existing client records across. Your plan price itself doesn't change because you're switching. Ask about migration when you book a demo and we'll scope it with you.

Yes. Exporting your data when you leave eKYROS is free. Your records belong to your center, and we'll provide your export so you can take them to your next system. Our updated terms will spell out the details, including how long data is kept after an export.

You run every location from one schedule. Office locations, hours, and holiday hours are set up centrally and apply across the Scheduler. Adding a location doesn't change your price, because every plan includes unlimited locations. You can also book rooms and other resources as well as people.

Scheduling

Yes, with the PlusLink Plugin, which is free for eKYROS customers. Whoever maintains your website pastes in the code, and you can match it to your site colors. Clients book using the availability you set in eKYROS, and each booking waits in your Scheduler for staff to accept. You choose how far ahead clients can book, from 1 to 30 days.

Online appointment scheduling

Yes. Three ways: she scans a QR code with her own phone, uses an iPad at your center, or opens a link you text her. Texting needs an account with Text Request or Rectangle Health, and form requests aren't sent by email. There's no app to download and no account to create, and forms are available in English and Spanish. Consent forms can be signed electronically, and staff move the completed form into the client record without retyping it.

Mobile intake

eKYROS includes KPI reports across appointments, client and medical services, donors, and staff, plus demographic trends and national group reports. Affiliate reports come out in one click in the formats Care Net, the Charlotte Lozier Institute, the Vitae Foundation, and EvanTell ask for. Reports run in real time, and statistics refresh every two hours. You can print, save as PDF, or export to CSV.

Reporting

Yes. You download donation transactions from eKYROS, review the batch, and post them into QuickBooks. Data moves one way, from eKYROS into QuickBooks, and nothing is written back. Nothing posts on a schedule or unattended, so your bookkeeper always reviews the batch first.

eKYROS integrations

Yes. A BAA is available upon request.

Security and safeguards

eKYROS includes HIPAA-related technical safeguards, such as encryption, unique user IDs, and audit controls, that help customers meet certain HIPAA security requirements. Access is role-based, so each person sees only what their role requires. Our team can walk through the details on your demo.

Security and safeguards

We scope the move with you, bring your existing client data across, and set up your services and appointment types. Your staff and volunteers are trained before you go live, and our team stays with you through the first weeks. Centers move to eKYROS from other pregnancy center software, and from paper files and spreadsheets, regularly. Migration carries a one-time fee that we quote on your demo.

Every plan includes onboarding training for your staff and volunteers. After you go live, you can reach support by phone at (847) 628-7746 (choose the eKYROS option) or by email at support@ekyros.com. Help articles are built into eKYROS, so answers are in the same place your team works. Support is the same on every plan.

Call (847) 628-7746 and choose the eKYROS option, or email support@ekyros.com. That's the same main number as FundEasy, with a separate menu selection for eKYROS. For billing questions, email accounts@fundeasy.com. The contact page lists every team if you're not sure where your question fits.

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