Two PRC platforms with real clinical depth, compared on total annual cost, reminders, scheduling, affiliate reporting, and what each includes at every tier.
eKYROS is the system more than 1,600 pregnancy centers already run on, and it costs less than CoolFocus at every tier.
The client portal, online booking, and call center access are in every plan rather than gated to an upper tier, and if you ever leave, exporting your data is free.
Both are client management systems for pregnancy resource centers with genuine medical charting, and both have been in the market since 1999. The differences are what each includes in the base price and where each has invested recently.
eKYROS is priced from $900 to $2,399 per year with unlimited users, unlimited locations, the client portal, and PlusLink online booking and call center access included in every plan. CoolFocus is priced from $1,188 to $3,588 per year, with two-way texting requiring a $150 setup fee and billed at $0.025 per message segment, and the client portal available on its two upper tiers.
eKYROS sends appointment reminders by text, with staff sending each day's reminders from the Scheduler in one click. CoolFocus publishes automated SMS and email reminders. CoolFocus includes volunteer shift scheduling with timesheets; eKYROS tracks staff and volunteers without scheduling shifts. eKYROS produces a one-click affiliate report for Care Net, and every plan includes PlusLink, the network national and regional hotlines use to book appointments directly into a center’s schedule.
Total annual cost, including what each vendor bills separately.
| eKYROS | CoolFocus | |
|---|---|---|
| Entry tier | $900/yr, Starter, 2,500 names | $1,188/yr, Core |
| Mid tier | $1,199/yr, Pro, 10,000 names | $1,788/yr, Plus |
| Top tier | $2,399/yr, unlimited names | $3,588/yr, Premium |
| Users | Unlimited users | Unlimited, every plan |
| Locations | Unlimited, every plan | Unlimited, every plan |
| Client texting | Notification texts through Text Request or Rectangle Health, billed by that vendor | $150 setup plus $0.025 per SMS segment and $0.07 per MMS; Plus and Premium only |
| Client portal | Every plan | Plus and Premium only |
| Online booking and call center | PlusLink, every plan | Option Line, listed on their pricing page as running through PlusLink; Options United, status unclear |
| QuickBooks | Included | Included |
| BrightCourse | Included | Included |
| Billing | One-year term, paid annually or monthly. | Monthly |
| Migration in | Scoped per center | Not published |
| Export your data | free | 30 days to request after termination; deletion within 60 days after that |
| Mobile intake and consent forms | Included, every plan. By QR code, iPad, or text, English and Spanish, with e-signature | Online client forms and consents, English and Spanish |
| Care Net report | Included, one click | Included, Care Net Renewal |
| PlusLink hotline referral network | Included, every plan | Option Line connection listed as running through PlusLink |
| Donor management and online giving | Connects to the FundEasy fundraising platform by API key | Donor management and CoolPay online giving in every plan |
Not published means we could not find this documented in the vendor’s public materials as of 22 September 2026. It does not mean the capability does not exist.
*Each eKYROS center can have up to 250 user accounts. That covers staff and volunteers at nearly every center.
Compared against published information as of 22 September 2026. Vendors change their products; check each source before you decide. Sources: waycoolsw.com/pricing, /platform/scheduling, /platform/volunteers, /platform/clients, /integrations, /security, /terms.
The same center, priced on both. Every number comes from the vendor’s published pricing, so you can check the arithmetic.
On CoolFocus, the client portal and two-way texting both require the Plus tier. MMS is billed separately and is not included. Migration is excluded from both. Prices as of 22 September 2026.
$2,118 less $1,199, and $1,968 less $1,199. eKYROS figures don't include your texting vendor's fees, which they bill you directly.
Want this worked out for your own center? Book a demo.
Before the differences: much of this is the same on both sides, and you should know that going in.
Both have served pregnancy centers for more than 25 years.
Pregnancy test, STI, ultrasound, and counseling charts, cine-loop clips, remote medical director sign-off, and English and Spanish mobile intake, on both.
Both offer a BAA, use encryption, and control access by role.
Both connect to QuickBooks and BrightCourse, and both work with Option Line.
On every plan, for both.
Many of these rows are the same on both sides. We have left them in.
| eKYROS | CoolFocus | |
|---|---|---|
| Getting a client booked in | ||
| Online booking from your website | Yes, PlusLink, included in every plan | Yes, client self-booking |
| Client completes consent before arrival | Through mobile intake, sent by staff | Yes, during self-booking |
| Appointment reminders | Text only, sent by staff for a whole day in one click | Automated, SMS and email, configurable timing |
| Call center integration | Yes, PlusLink, operated by eKYROS, included | Option Line, listed on their pricing page as running through PlusLink; Options United |
| At the visit | ||
| Pregnancy test, STI, ultrasound, and counseling charts | Yes | Yes |
| Lockable or signed-off charts | Yes, lock on completion | Yes, field locking and multi-staff approvals (Premium) |
| Custom chart templates | Not published | Yes, Premium |
| Remote medical director sign-off | Yes | Yes, DocAlert |
| Cine-loop clips | Yes | Yes |
| Mobile intake, English and Spanish | Yes | Yes |
| Reporting to your board and your network | ||
| Care Net reporting | Yes, one-click | Yes, Care Net Renewal |
| Option Ultrasound reporting | Not published. | Yes |
| Print/PDF and CSV export | Yes | Not published |
| Drill down from a figure to its records | Yes | Not published |
| Running the team | ||
| Staff and volunteer records | Yes | Yes |
| Shift scheduling and self-signup | No | Yes |
| Timesheets and hours | No | Yes |
| Background check expiry tracking | Not published | Yes |
| Role-based access | Yes | Yes |
| Security and compliance | ||
| Public API | No | No |
Not published means we could not find this documented in the vendor’s public materials as of 22 September 2026. It does not mean the capability does not exist.
Compared against published information as of 22 September 2026. Vendors change their products; check each source before you decide. Sources: waycoolsw.com/pricing, /platform/scheduling, /platform/volunteers, /platform/clients, /integrations, /security, /terms.
$900, $1,199, and $2,399 a year against $1,188, $1,788, and $3,588, with the client portal in every plan rather than the upper two.
About $288 to $1,189 less a year on the subscription, depending on the plan.
Exporting your data is free. We do not charge you to leave.
Online booking and hotline referrals come with every eKYROS plan. PlusLink is part of the system. CoolFocus also uses PlusLink for its Option Line connection.
One-click Care Net reports, Print/PDF and CSV export, and drill-down to the records behind any figure. Reports are real-time, and statistics refresh every two hours.
Events, peer-to-peer, live check-in, table hosts, and recurring giving, from the same company pregnancy centers have relied on since 1999.
See why more than 57% of U.S. pregnancy centers trust eKYROS.
CoolFocus gives 30 days after termination to request an export, with deletion within 60 days after that, per its subscription agreement.
“We began searching for a new database provider after repeated frustrations with workarounds and limitations… Ekyros exceeded expectations throughout a nearly year-long due diligence process.”
“eKYROS gives us powerful reporting that helps us communicate impact to our board, donors, and community. The scheduler has replaced paper systems.”
Answered the way we answer them on a demo call.
eKYROS at every tier: $900, $1,199, and $2,399 a year, against $1,188, $1,788, and $3,588 for CoolFocus.
Yes, by text. A staff member sends each day's reminders from the Scheduler in one click, to every client on that day's schedule who has agreed to receive texts. eKYROS doesn't send reminders automatically or by email. CoolFocus publishes automated SMS and email reminders, so if automatic sending matters most to your center, weigh that.
Yes. eKYROS keeps staff and volunteer records, controls who can see client information, and tracks the services each person performed.
eKYROS doesn't charge for texting. You set up an account with Text Request or Rectangle Health, and they bill you directly. CoolFocus: $150 setup plus per-message billing, on Plus and Premium only.
Yes, both.
eKYROS: free export, always. CoolFocus: 30 days to request it after termination.
We will walk through your center and whether eKYROS fits the way you work.
