Pregnancy center software compared
How eKYROS, Next Level CMS, and CoolFocus compare on price, clinical depth, reporting, and what each includes, using each vendor’s published information.
What software do pregnancy resource centers use?
Pregnancy resource centers generally use a client management system built for the work rather than a general CRM, because they need intake, appointment scheduling, and, for medical clinics, charting for pregnancy tests, ultrasounds, and STI testing.
Three of the systems built for pregnancy centers publish their pricing and features: eKYROS, owned by FundEasy and in the field since 1999; CoolFocus, from WayCool Software, also in the market since 1999; and Next Level CMS, launched in 2017 and operated as a division of Heartbeat International. Published prices run from $30 a month for Next Level’s smallest database to $3,588 a year for CoolFocus’s top tier.
The practical differences are clinical depth, which affiliate reports each produces, whether volunteer shifts can be scheduled, and what is included in the base price versus billed separately.
What should a center look for when choosing client management software?
Answer these four before any demo. They will tell you more than a feature list.
Do you provide medical services?
If you run ultrasounds or pregnancy tests, you need documented charting, medical director sign-off, and image storage. Ask to see them, not to hear about them.
Who sends your appointment reminders today?
If no-shows are costing you, ask each vendor exactly how reminders go out: by text or email, and automatically or sent by staff.
What are you paying separately?
Texting, online booking, the client portal, and a donor database are sometimes included and sometimes billed on top. Add them up.
What happens to your data if you leave?
Ask about exit fees, export format, and how long you have to request it.
How the three compare
| eKYROS | Next Level CMS | CoolFocus | |
|---|---|---|---|
| Published price range | $900 to $2,399 a year | $324 to $1,600 a year | $1,188 to $3,588 a year |
| Client texting | Notification texts through Text Request or Rectangle Health, billed by that vendor | Included | $150 setup plus per-segment billing; Plus and Premium only |
| Client portal | Every plan | Yes, tier not published | Plus and Premium only |
| Online booking from your website | Yes, PlusLink, every plan | Not published | Yes, client self-booking |
| Appointment reminders | Text only, sent by staff for a whole day in one click | Not published | Yes, SMS and email |
| Documented medical charting | Yes | Not published | Yes |
| Volunteer shift scheduling | No | Not published | Yes |
| Care Net report | Yes, one-click | Care Net is not mentioned in its published materials | Yes, Care Net Renewal |
| Export your data | free | Not published | 30 days to request after termination |
Not published means we could not find this documented in the vendor’s public materials as of 22 September 2026. It does not mean the capability does not exist.
Compared against published information as of 22 September 2026. Vendors change their products; check each source before you decide. Sources: nextlevelcms.com/pricing, nextlevelcms.com/security, nextlevelcms.com, waycoolsw.com/pricing, /platform/scheduling, /platform/volunteers, /platform/clients, /integrations, /security, /terms.
eKYROS fits you if
- You run medical services and need charting, ultrasound reports, and medical forms with lock and director sign-off.
- You report to Care Net and want the affiliate report in one click.
- You want online booking from your website and PlusLink hotline referrals landing in your Scheduler, on every plan.
- You want a whole day's reminder texts sent from the Scheduler in one click, and the client portal included in every plan.
- You want unlimited data and locations, with up to 250 user accounts per center and no per-seat fees.
- You want your records migrated from your current system, onboarding training for your staff, and free data export.
Compare eKYROS against your shortlist
Short call. Bring your five answers from above and we will tell you plainly where we fit.
What another center says about eKYROS
“eKYROS gives us powerful reporting that helps us communicate impact to our board, donors, and community. From client demographics to donor histories, the system gives clarity and confidence. The scheduler has replaced paper systems, and volunteers find it easy to use.”
Buyer questions
Answered the way we answer them on a demo call.
How much does pregnancy center software cost?
It ranges by system and by the size of your database. eKYROS runs from $900 to $2,399 a year, and centers trust it for reliability and security as well as affordability. Every plan includes every feature, unlimited data, unlimited locations, and the PlusLink network.
Does eKYROS work for medical clinics and non-medical centers?
Yes. For medical clinics, eKYROS has robust medical charting: documented charting for pregnancy tests, ultrasounds, and STI testing, medical forms with lock and medical director sign-off, and unlimited ultrasound reports. Non-medical centers get the same client records, scheduling, mobile intake, and reporting on the same plans.
Can we move our data if we switch?
Yes. When you move to eKYROS, we migrate your client records, notes, and history from your current system before you go live. And your data is always yours: eKYROS exports it for free, any time.
See eKYROS against the others
Thirty minutes, with the comparison table open on the call.