At the door
- Included on every event, at no extra cost.
- Search and check in by name.
- Guests grouped by host, party, or order stay together.
- Guests can be added and managed from the admin side during the event, so walk-ups are handled.
Feature · Live check-in
Live check-in, supported by a mobile app
Live check-in on an iPad, included with every event, with attendance landing on your event dashboard as it happens.
Without it
A printed list, two volunteers, and a line out the door
- A printed alphabetical list, two volunteers, and a line out the door.
- Guests in their good clothes, waiting to be found on page four.
- Walk-ups you have to add by hand and hope you can read later.
- No idea on the night how many of your registrations actually showed.
- A week afterward, still reconciling who attended against who registered.
In short
How do you check guests in at a fundraising event?
FundEasy includes a Live Check-in app with every event. It runs on an iPad at the door, where a volunteer searches a guest by name and checks them in, including anyone registered under a table host or as part of a party.
Live Check-In uses one iPad as the Hub and a second iPad to check guests in and register walk-ins. Add more iPhones or iPads as extra check-in stations.
As guests check in, an attendance breakdown appears on your event dashboard, so you can see how many of your registrations actually arrived while the night is still happening. Afterward, the Simple Attendee Roster reflects who attended rather than only who registered, and the Event Summary report includes attendance statistics and registration source breakdowns.
No export, no import
Check-in is part of the system that took the registration, so there is no spreadsheet to sync in and nothing to reconcile afterward. The attendance data lands where the registration already lives.
Included, not an add-on
Every event comes with it at no extra cost, on the events and attendance side of the product.
Who came, not who signed up
The roster and the Event Summary afterward carry actual attendance, which is the number you compare next year against.
How it works
Four things, and the door is handled
Set up your devices
Live Check-In uses one iPad as the Hub and a second iPad to check guests in and register walk-ins. Add more iPhones or iPads as extra check-in stations.
Print your name tags first
The name tags and labels wizard lets you choose the group and the data points, print in order by table or by last name, and hands off to Avery Design & Print.
Work the door
Search by name and check in. Guests registered under a table host, in a party, or on one order stay together, so a family of four is one action rather than four.
Watch it, then use it
The attendance breakdown appears on your event dashboard, and the attendee roster afterward reflects who actually came.
Want to see the door worked with your own guest list in it? Book a demo.
What’s included
Everything in live check-in
Hardware
- Runs on an iPad at the door. The Check-in Hub requires an iPad.
- The Client can run on a phone, with limitations.
- One iPad as the hub, plus as many client devices as the size of the door demands.
Name tags and labels
- A step-by-step wizard: choose the group and the data points.
- Print in order by table or by last name.
- Hands off to Avery Design & Print.
What you get back
- Live attendance breakdown on the event dashboard.
- Simple Attendee Roster reflecting actual attendance, with registration type, host, group, table assignment, and contact details.
- Event Summary report with attendance statistics and registration source breakdowns.
- CSV export and custom reports.
The registration and the attendance live in the same place
Most check-in tools are either a standalone app you sync a spreadsheet into, or a feature of an auction platform you are really paying for the auction. Check-in here is included on every event, in the system that took the registration.
So there is no export before the event and no import afterward. The night’s attendance sits against the registration record it belongs to, and the roster is right the next morning without anyone reconciling anything.
Proof
The Hope Clinic, a customer since 2018
1,900+
Guests registered across 18 events. Becky Fahl, Office Manager, The Hope Clinic.
The long version of this argument
We wrote up paper tracking and Google Forms against Attendance, side by side, with what each one costs you on the night.
Read the comparisonSee the door worked in two minutes
Thirty minutes. Tell us about the event you are planning, and we’ll walk you through how check-in works.
Questions
Check-in questions
Answered the way we answer them on a demo call.
What do we need to run check-in?
At least two iPads. One iPad runs the Hub app, which loads and shares your event data, and a second iPad runs the Check-In app to check guests in and register walk-ins. Add more iPhones or iPads as extra check-in stations when you expect a crowd. Live Check-In runs on Apple devices only. The apps are on the App Store: Live Check-In and Hub.
Is check-in included, or is it an add-on?
Live Check-In is available with every event you run in FundEasy. You don't set it up separately: download the Hub and Check-In apps, sign in, and your event's registration list is ready at the door. Ask on your demo how check-in fits your plan.
Can several people check guests in at once?
Yes. Add more iPhones or iPads as check-in stations alongside the iPad running the Hub. Every station works from the same guest list. Spread stations by last name or by table to keep a long line moving.
What happens with walk-ups?
Register them on the spot. The Check-In app registers walk-ins at the door, and your team can also add and manage guests from the admin side on a laptop during the event. Either way, the guest is entered properly rather than written on a page you have to type up later. Walk-ins then count in your attendance like everyone else.
How do we know who actually attended?
Check-in records it. During the event, the attendance breakdown on your event dashboard shows who has arrived. Afterward, the attendee roster and event summary report show who attended, not only who registered. That's the list you need for thank-yous and for following up with no-shows.
Can we print name tags?
Yes, with the name tags and labels wizard. Choose the group and the details you want on each tag, then print in order by table or by last name. You finish and print in Avery Design & Print, so you can use standard Avery name tag sheets. Printing by table makes it easy for hosts to hand out their own guests' tags.