As you set up your next fundraiser in Peer-to-Peer, there are several questions to consider in order to make sure you’re getting all the necessary information from your participants. The best way to decide what you should include on your registration form is to ask yourself the below questions.
Note: If you liked the registration form used in a past Peer-to-Peer fundraiser, you can copy it into your new fundraiser so you don't need to reinvent the wheel! Registration forms don’t copy over by default, so be sure to carefully review your form before launching your fundraiser.
1. Is there a fee to participate?
Your fundraiser might be free, charge a registration fee, or a combination of both! For instance, in a walk/run event, the walk may be free, while the run charges a fee. If every—or just some—registrations require a fee, we can customize your form to collect payment at the time of registration.
2. Is the registration fee always required?
Do you plan to waive the registration fee with a fundraising commitment like the example below? If so, we can help you customize your registration form to include this feature.
3. Will the price change as the event gets closer?
Sometimes offering an Early Bird Discount is what it takes to get fundraisers to sign up before the final countdown. If your pricing changes on a certain date, your registration form can be set up to automatically change pricing or remove options when the early bird deadline is reached.
4. What is happening at the event that we must account for in advance?
Are you having a toddler race? A lunch? Assigning bib numbers to runners? Multiple start times? It’s a good idea to get a count for other event activities in order to prepare for bibs, giveaways, sandwiches, etc.
5. Are there different event locations or registration types?
Plan for an accurate count of runners, walkers, or participants at both your North & South locations by adding a simple drop-down or radio button field to your registration form.
6. What information do we need to follow up with fundraisers?
The people who joined you for your event–be it through friends or family–are potential partners of your organization. Be sure to collect the appropriate contact information so you can stay connected once the event is over.
7. What information must we have?
Would you like your fundraisers to be required to enter more than just their name and email? No problem! Any fields on your registration form can be required.
8. What information do we need to prepare for prizes?
Gone are the days of guessing t-shirt orders! Get sizes and selections in advance so you can intelligently order your shirts and other prize items.
9. Do we want our fundraisers to set their own goals and/or deadlines?
As the Event Coordinator, you can choose a default fundraising goal and a deadline for your participants when setting up your event. If you would prefer they set their own when registering, you can do that!
10. How do we want to handle family registrations?
Participants can often choose to fundraise as a family. This creates one fundraiser page in their family’s name. If you need to charge for additional family members or want to know information for each family member (like their names and ages), please reach out to our Support Team. We’ll talk through your needs and make sure the correct information is requested when your fundraisers sign up.
11. Do we want a liability release waiver initialed when fundraisers register?
Our default registration form offers this option so your organization can include the proper legal language. Be sure to add your liability release waiver text before opening public registration!
Note: FundEasy does not provide waiver text. Consult with your legal advisor before adding your liability release waiver.
As always, our Support Team is available to help you get set up for your event. Simply chat, call or email us!
If you'd like to learn more about our Peer-to-Peer, Attendance, or Crowdfunding products, please reach out! We'd love to chat.
Also, if you haven't joined already, we have an exclusive Facebook Group just for our customers! If you are a current FundEasy Customer and would like to join, go here to learn more and request to be added!
Crystal Hoag
This article was inspired by our customers and written to encourage your fundraising efforts. Although we work with nonprofits and events daily, our team members are not Event Consultants. We encourage you to consult with your event consultant, executive team, and/or affiliate organization before making any major changes to your events.