Understanding the Foundation

Your EMR Is More Than Software — It’s Operational Infrastructure

An Electronic Medical Record (EMR) system supports how your pregnancy center documents care, protects client data, manages appointments, and coordinates staff. The right platform affects compliance confidence, efficiency, and long-term sustainability.

At its core, an EMR helps you:

  • Securely document client visits and medical notes
  • Manage appointments and follow-up workflows
  • Protect sensitive health information (HIPAA compliance)
  • Generate accurate reporting for leadership and grants
  • Control staff visibility with structured permissions

But the right EMR does more than store data.

  • Reduces operational friction during busy clinic days
  • Simplifies intake and scheduling workflows
  • Scales predictably as your database grows
  • Integrates cleanly with fundraising and outreach tools
  • Supports long-term platform development and stability
As your center grows, your EMR increasingly shapes staff efficiency, compliance readiness, and leadership visibility. Choosing the right system becomes a strategic decision — not just a technical one.

Choosing the Right EMR Is a Long-Term Decision

The right platform should:

1

Support Long-Term Growth

Unlimited users and data help your EMR scale with your center—so growth doesn’t force another platform change later.

2

Protect Sensitive Client Data

HIPAA-compliant infrastructure and role-based permissions protect client trust and reduce compliance risk.

3

Align Fundraising & Management

Aligned systems reduce silos—connecting donor engagement to real client impact for clearer reporting and decisions.

4

Provide Dependable Support

EMRs are infrastructure. Dedicated support and development teams help ensure stability, uptime, and quick help when needed.

5

Continue Improving Over Time

Ongoing product investment keeps your EMR current, secure, and adaptable as workflows and requirements evolve.

Tip: Hover (or tap) a card to learn why it matters.

EMR Comparison for Pregnancy Centers

Waycool vs. Centerpiece

Both Waycool and Centerpiece are HIPAA-compliant EMR platforms designed for pregnancy centers. They share many of the same core capabilities—and even many of the same integrations. Check out this side-by-side comparison, that highlights where differences tend to show up over time: support structure, scheduling approach, platform development, and cost scaling as your database grows.

What’s the same (core EMR functions, HIPAA compliance, common integrations)
Where differences matter most (support model, scheduling, long-term platform investment)
What changes as you grow (database size, scaling costs, operational complexity)
How to evaluate switching (time, cost, and fit for your team’s workflow)

Note: This overview is informational and intended to be fair. Final pricing and migration scope depend on your setup.

EMR Comparison

Centerpiece vs Waycool

A clear, side-by-side look at support, scheduling, compliance, scalability, and ecosystem alignment.

Why Over 50% of Centers Choose Centerpiece

A clear, non-partisan look at what matters most in an EMR: compliance, growth, support, and long-term platform investment.

HIPAA-aligned compliance and audit-ready records

Protect sensitive client data with workflows designed for accountable care.

Built for growth without stacking tools

Scale your records, users, and workflows without friction or patchwork add-ons.

Dedicated support from a team that understands PRCs

Get help from people who know your workflows—not a generic help desk.

A platform that keeps improving

Work with a tool backed by an in-house development team investing in the future.

Ready to advance your mission with an EMR built for growth?
Get an exact quote, confirm eligibility for the Waycool switch offer, and receive a guided migration plan.
Switching offer: 30% off your first year + $1,000 migration fee waived (eligible organizations only).
Book a Demo

Switching cost calculator 👇

See your estimated cost, your first-year discount, and what you gain in support, security, and scalability.

Step 1: Database size
Step 2: What matters most

Select what you value most. We’ll highlight what Centerpiece includes.

Book a Demo

Estimation only. For an exact quote and migration scope, book a demo.

Switching Estimate

Enter your database size and click “Calculate” to see estimated totals with the switch discount.

Waycool (Estimated)
$— / yr
Includes web scheduling estimate.
Database size
—
Web scheduling tool
$600 / yr
Scaling add-on
$—
Centerpiece
$— / yr
Recommended plan —
First-year discount applied (30%).
First-year discount
—
Migration fee
Waived
Switch Offer
Your estimated discounted total $—
Includes 30% off your first year and a waived migration fee. Confirm exact pricing on a demo.
Book a Demo See All Plans

We’ll confirm your plan, migration scope, and provide a final side-by-side quote on the demo.

Centerpiece Plans

HIPAA-compliant EMR built for pregnancy centers — designed to scale with your growth.

Waycool Switch Offer: 30% off your first year (eligible organizations only).

30% OFF

Starter

$900 / yr $630 / yr
Discount applied for Waycool switchers.
2,500 — Database Names (Clients, Donors)
  • Unlimited Users
  • Unlimited Data
  • PlusLink for Call Centers
  • PlusLink for Website
  • EMR Auditing
  • Mobile App
  • Knowledge Base
  • Email Integration
  • Brightcourse Integration
  • SMS Integration
  • QuickBooks Integration
  • Onboarding Training
  • Basic Customer Support (Email)
Book a Demo
30% OFF

Pro

$1,199 / yr $839 / yr
Discount applied for Waycool switchers.
10,000 — Database Names (Clients, Donors)
  • 10,000 — Database Names (Clients, Donors)
  • Unlimited Users
  • Unlimited Data
  • PlusLink for Call Centers
  • PlusLink for Website
  • EMR Auditing
  • Mobile App
  • Knowledge Base
  • Email Integration
  • Brightcourse Integration
  • SMS Integration
  • QuickBooks Integration
  • Onboarding Training
  • Pro Customer Support (Email + Phone)
Book a Demo
Best for Growth
30% OFF

Unlimited

$2,399 / yr $1,679 / yr
Discount applied for Waycool switchers.
Unlimited — Database Names (Clients, Donors)
  • Unlimited — Database Names (Clients, Donors)
  • Unlimited Users
  • Unlimited Data
  • PlusLink for Call Centers
  • PlusLink for Website
  • EMR Auditing
  • Mobile App
  • Knowledge Base
  • Email Integration
  • Brightcourse Integration
  • SMS Integration
  • QuickBooks Integration
  • Onboarding Training
  • Priority Customer Support (Email + Phone)
Book a Demo
Migration fee waived
If you're switching from Waycool, your $1,000 migration fee is waived. Book a demo to confirm eligibility and receive an exact quote.

  • "It was so EASY to generate a year-end campaign. I loved that I could make changes, that I could give the donors the option to contribute to the processing fee so we get the entire donation."

    ETHEL MILLER
    Founder/President, Cords of Love, International

  • "Fundeasy makes online fundraising easy. They provide us a donor-friendly platform that is easy to use and operate. I can't imagine doing Giving Tuesday with out them."

    JAYME PAUL
    Advancement Director, Liberty Women’s Clinic

  • "It is so easy to use and provides a really great platform for supporters to visit!"

    BECKY ANDERSON
    Executive Director, Verity Pregnancy and Medical Resource Center

  • "I really like that we can tie a special fundraising page/site for specific campaigns for the ministry. This helps keep fundraising separate. But my favorite feature is the thermometer... there is an excitement when donors can see how close you are to your fundraising goal!"

    MELANIE MILLER Executive Director, Ashland Pregnancy Care Center

  • "We found Crowdfunding easy to set up and use. Simple, non-complicated set-up is important to our non-profit due to having a small staff and limited time. We also appreciated the flexibility to modify the set-up for our needs."

    SARA HERMELBRACHT, Director of Development, Beginnings Pregnancy Resource Center